Business owners understand employees’ role in driving a company’s growth and development. However, finding the right person to foster a project’s success can be a rigorous task. That’s where outsourcing staffing services come in. By accessing a wider pool of talent, these services can help you build a team that is truly top-notch, setting the stage for better outcomes and long-term success. Whether you’re looking to fill a single position or build an entire team from scratch, outsourcing staffing services may be worth considering as you build the best team possible.

According to a Korn Ferry survey, 33% of employees left their jobs because they felt bored. This turnover rate is even higher for technology-related careers; therefore, you should consider alternatives, such as outsourced IT staffing, instead of rushing to hire, train, and interview a new employee.

This is why we have brought this article to you to make you explore the outsourcing world for getting the best employees with MyTalents, as we are the top recruitment agency in Malaysia. Our team at MyTalents helps you navigate the ocean of employee uncertainty without meeting any problems. We help you make the right choice on which employees to hire.

What are the advantages of outsourcing your staffing functions?

1. Prioritizing core activities

A company’s back-office operations teams will expand as well when the company grows. With this expansion, HR and finance departments will consume more resources at the expense of core business functions, leading to a decrease in resources available for these functions. Outsourcing staffing and recruitment responsibilities allow companies to focus on core business functions without sacrificing quality. In addition to consuming a tremendous amount of your time and resources, recruiting great talent is a job in and of itself. Partnering with a recruitment process outsourcing company allows that company to fill your open positions faster and more efficiently than you could handle on your own. It is important for an outsourced recruiting firm to understand your needs and your company’s operating system, not just for your current hire, but for all future employees as well. You can see a tremendous boost in savings and efficiency if your company experiences a lot of turnovers.

2. Can hire potential candidates

Outsourcing your staffing functions gives you access to a global pool of talent. Recruiters can use applicant tracking system (ATS) software to track candidates throughout the recruiting and hiring process. At MyTalents, you can outsource your staffing services with our help. You get access to hiring expertise and experienced recruiters aligned with the skills required for your open positions. Additionally, you get to work with seasoned and talented recruiters. These agencies employ a variety of methods to find exceptional talent. They utilize referrals, social networking, workplace events, and other methods. The firms go the extra mile to find qualified candidates for your needs.

3. Faster Recruiting 

The inability to find quality candidates significantly impacts your bottom line when your positions are open for longer than a few weeks. When you outsource your staffing functions, you will avoid the consequences of a lack of resources, including losing opportunities and negatively affecting the morale and efficiency of your current workforce. You can avoid dealing with any of these problems when you outsource your personnel services. Staffing firms can give your company easy access to top talent so that you can hire faster. 

My Talents have teams of recruiters dedicated to filling your open positions without wasting time or procrastinating; therefore, you can close positions faster. Most employment firms have excellent staff in their database so that you can hire quickly. You need to call them, and a candidate will be on hand. It’s not uncommon for in-house HR managers to get sidetracked and procrastinate on this task because of other responsibilities.

4. Cost reductions

Even though outsourced staffing services are not free, they are significantly less expensive than hiring and training internal employees. Everything from recruiting to interviewing to background checks and skills testing will be included in one easy-to-manage fee. Furthermore, your organization won’t have to purchase fancy applicant tracking systems or train internal recruiting resources to save money. Staffing firms can reduce administrative and overhead costs by handling compliance, payroll, and HR for clients.

5. Workforce Flexibility

Having more work today and less work tomorrow is common for business owners. You can hire temporary staff to assist you during these times by using an outsourcing staffing service. By outsourcing staffing services you can hire temporary workers without committing to full-time employees. This allows you to grow or decrease your staff based on your workload. 

6. Temp-to-Perm Opportunities

Businesses make the most common mistake of hiring the wrong employee, which lowers their productivity and costs them a lot of money. Outsourcing your staffing services allows you to test potential employees before committing to them full-time. With the help of a staffing firm, you can explore temporary-to-permanent options. This way, you can try out new skills, evaluate them, and decide whether to hire them full-time. In addition, you’ll find some great talent you may wish to collaborate with, so you’re less likely to make a poor hiring choice.

Going forward, let’s look at the “WHYs.”

Outsourced Staffing Agencies: How to Choose?

Prior to choosing an outsourcing partner, keep these points in mind:

• Identify the costs of contracts and services

• Become familiar with the hiring process at the agency

• Analyze and rank potential staffing agencies in light of their relative strengths

• Choose an agency with experience in working with your industry and one that understands your business. 

What are the factors that need to be kept in mind before making the outsourcing decision?

1. Calculation of prices

One of the most common reasons companies outsource is to cut costs by hiring low-cost talent. You’ll find several vendors offering their services at competitive rates. Comparing and finding out what you can expect from other vendors is better than going with the cheapest vendor. Some vendors offer free customer service, which is a great benefit. Also, contract staffing services will save you from spending additionally on employee benefits. However, it is important to remember that price isn’t the sole factor when choosing a vendor. 

2. Technology and resources

A company that chooses to outsource must consider both technology and resource. How capable is the vendor of handling all your outsourcing needs and what tools and technologies are they going to use to complete your project? Do the resources have the necessary training to perform the tasks? Do you know if the vendor has a state-of-the-art office with up-to-date technologies and can handle the most demanding outsourcing projects? Choosing the right vendor for the seamless handling of your business functions will depend on the answers to questions like these.

3. Meeting deadlines in a timely manner

When outsourcing, timeliness is just as important as cost. For example, if a vendor misses a deadline, it will cause major bottlenecks. This can nullify the benefits of saving money. To ensure the vendor delivers on their promises, you should make all inquiries beforehand. A vendor who doesn’t have any backup plans or has few quality control measures should not be hired. 

4. There should be minimal supervision

As a rule of thumb, outsourcing vendors take care of everything regarding your business requirements. It would be best if you avoided sloppy or shoddy work. It will help you to achieve the desired results. To ensure that you only have to supervise minimally and let them take care of the project, you must select a responsible vendor. A reliable vendor will handle all tasks efficiently, which will help you to focus on your core business operations.

5. The Liabilities Should Be Limited

The most common problem for businesses is accumulating liabilities in certain functional areas. This takes up time and resources that could be spent elsewhere. It is possible to reduce liabilities by cleverly outsourcing certain functions. 

6. The ability to be trusted

Make sure to visit the vendor’s website before signing the agreement. Furthermore, research the company’s infrastructure, safety practices, and team members on the internet before starting working with them. As a result, you will be able to assess the reliability of the service providers. If you have someone who has previously worked with the vendor, you can ask them about the company. 

7. How the team will be lead

When you hire an outsourcing team, you can’t just have blind faith in them even if you’re saving a lot of money. Learn all you can about the team members and the leader of the team who will work on the projects. By knowing these facts up front, you will save yourself a lot of time and expense in the long run. 

8. Service Level Agreements

At the time of creating the document, ensure that every single detail is clarified. An SLA (Service Level Agreement) is one of the most important documents when discussing outsourcing partnerships. Especially regarding the quality of the services you will receive, this will help you avoid confusion or ambiguity. Especially if you are outsourcing, you should hire a lawyer to make sure you don’t get into any legal trouble.

9. Interaction

No matter how onshore or offshore your project is, you must communicate effectively. Vendors must promptly respond to your queries without making you wait forever. In order to ensure that they have effectively understood your requirements, their communication skills must be spot on without any cultural or other communication barriers.

10.  A reduction in costs

Outsourcing is not simply about saving you money; it is also about improving your bottom line by reducing your operational costs. If you don’t see this happening in the near future, you may end up spending more than you saved. Your goal is to see if outsourcing will save you a significant amount of capital in hiring employees and equipment. The outsourced employees/firm will need to provide quality and quantity services at the same time so that you can maintain a balance. In the case of outsourcing accounting, you must determine if the cost of performing this function is higher than the cost of outsourcing it.

How IT outsourcing works

If you’re considering outsourcing some or all of your company IT needs to another company or third-party contractor, consider the following factors: 

1. Safeguarding your company’s crucial data

When hiring an outside vendor or company to provide IT services, you need to determine how much information you are comfortable sharing. It is important to be clear about how the IT resource will protect your business’s data and security, as many IT services require you to provide sensitive information. Ensure the IT support company keeps its promises and regularly checks on them. 

2. The operational control system of your company

Your company can lose some or much of its operational control when it outsources its major IT tasks. For instance, it is possible that if you hire a software developer for your company to provide coding services to your customers, you will feel like you do not have much control over how the outsourced team communicates with them. The company or contractor you hire needs to know how much control and governance you want to maintain regarding the operations you will outsource. Your expectations, as well as the responsibilities and roles you expect from the IT resource, will be clear to you as a result.

3. Communication gaps

IT support companies are often based overseas. This means that there are often language barriers as well as differences in time zones and cultures to deal with. It is possible to establish clear agreements and solutions to most communication or other issues that may arise in your IT support relationship if you go into it open-minded and willing to overcome all barriers. 

Conclusion

Mytalents has a large database of over thousands professionals from which we can source the very best for your organization across all levels,functions and industries quickly, easily and cost effectively. We handle the entire process for you – from conducting initial screening interviews through to providing comprehensive feedback on each candidate. This way, you only need to interview those candidates that meet your specific requirements, completely saving you time and money in what is often a lengthy and complex process. So if you are thinking about outsourcing your staffing requirement please get in touch with us today to see how we can help you.